Privacy policy

PRIVACY POLICY

1. General Provisions

1.1. This privacy policy governs the principles of collecting, processing, and storing personal data. The collection, processing, and storage of personal data are carried out by the data controller, Ottomar (hereinafter referred to as the "data processor").

1.2. In the context of this privacy policy, a data subject is a client or any other natural person whose personal data is processed by the data processor.

1.3. A client, in the context of this privacy policy, is any person who purchases goods or services from the data processor's website.

1.4. The data processor adheres to the principles of data processing established by legislation and processes personal data lawfully, fairly, and securely. The data processor can confirm that personal data is processed in accordance with legal requirements.

2. Collection, Processing, and Storage of Personal Data

2.1. The personal data collected, processed, and stored by the data processor is obtained electronically, mainly through the website and email.

2.2. By sharing their personal data, the data subject grants the data processor the right to collect, organize, use, and manage the data for the purposes defined in this privacy policy, which the data subject provides directly or indirectly when purchasing goods or services on the website.

2.3. The data subject is responsible for ensuring that the data they provide is accurate, correct, and complete. Knowingly providing false information is considered a violation of the privacy policy. The data subject is obligated to immediately notify the data processor of any changes to the submitted data.

2.4. The data processor is not responsible for any damages caused to the data subject or third parties due to the submission of false data by the data subject.

3. Processing of Clients' Personal Data

3.1. The data processor may process the following personal data of the data subject:

  • First and last name;
  • Date of birth;
  • Phone number;
  • Email address;
  • Delivery address;
  • Bank account number;
  • Payment card details.

3.2. In addition to the above, the data processor has the right to collect data about the client from public registers.

3.3. The legal basis for processing personal data is Article 6(1) of the General Data Protection Regulation (GDPR), which includes the following points:
a) the data subject has given consent to process their personal data for one or more specific purposes;
b) the processing of personal data is necessary for the performance of a contract in which the data subject is a party, or to take pre-contractual steps at the request of the data subject;
c) the processing of personal data is necessary to fulfill the legal obligations of the data controller;
f) the processing of personal data is necessary for the legitimate interests of the data controller or a third party, except where such interests are overridden by the rights and freedoms of the data subject, particularly if the data subject is a child.

3.4. Processing of personal data according to purpose:

  • Purpose of processing: security and protection
    • Maximum data retention period: in accordance with legal deadlines
  • Purpose of processing: order processing
    • Maximum data retention period: 2 years
  • Purpose of processing: ensuring the functionality of the e-store
    • Maximum data retention period: 2 years
  • Purpose of processing: customer management
    • Maximum data retention period: 2 years
  • Purpose of processing: financial activities, accounting
    • Maximum data retention period: in accordance with legal deadlines
  • Purpose of processing: marketing
    • Maximum data retention period: 2 years

3.5. The data processor has the right to share clients' personal data with third parties, such as:

  • authorized data processors,
  • accountants,
  • transport and courier companies,
  • payment service providers.

The data processor is the responsible controller of personal data. The data processor transfers the necessary personal data for payment processing to the authorized processor Maksekeskus AS.

3.6. When processing and storing personal data, the data processor applies organizational and technical measures that ensure the protection of personal data from accidental or unlawful destruction, alteration, disclosure, or any other unlawful processing.

3.7. The data processor retains data of the data subjects depending on the purpose of processing but no longer than 2 years.

4. Rights of the Data Subject

4.1. The data subject has the right to access their personal data and review it.

4.2. The data subject has the right to obtain information regarding the processing of their personal data.

4.3. The data subject has the right to supplement or correct inaccurate data.

4.4. If the data processor processes the data subject’s personal data based on their consent, the data subject has the right to withdraw consent at any time.

4.5. To exercise their rights, the data subject can contact the e-store’s customer support at kaisa@vasula.ee.

4.6. The data subject also has the right to file a complaint with the Data Protection Inspectorate.

5. Final Provisions

5.1. This privacy policy has been prepared in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons regarding the processing of personal data and the free movement of such data, as well as the repeal of Directive 95/46/EC (General Data Protection Regulation), the Personal Data Protection Act of the Republic of Estonia, and other applicable laws of Estonia and the European Union.